Selling a car can sometimes feel like a bigger task than it actually is. There are calls, negotiations, and sometimes a bit of back-and-forth with buyers. But one part of the process that’s often overlooked—or worse, forgotten—is having the right documents ready. Missing paperwork can slow things down, cause confusion, or even put a sale at risk. Don’t worry though—we’re here to make it simple. Let’s break down exactly what you need when selling your car in Australia.
1. Proof of Ownership (Vehicle Registration Papers)
The first and most obvious document you’ll need is proof that you actually own the vehicle. In Australia, this usually means the vehicle registration papers. These papers confirm that the car is legally yours and that you have the right to sell it.
For example, a client once called us panicked because they wanted to sell their car quickly. When we asked for the registration papers, they realized they had lent them to a friend months ago. That little oversight delayed the sale by a few days—proof that having this document on hand is crucial.
2. Vehicle Title or Certificate of Registration
In some states, the certificate of registration doubles as proof of ownership. In Victoria, for instance, the V5C Registration Certificate shows the registered operator of the vehicle. The buyer will often ask to see this, as it ensures there are no legal complications later.
Even if your car is fully paid off, it’s worth checking that your name is correctly listed on the registration certificate. This avoids headaches when transferring ownership.
3. Roadworthy Certificate (If Required)
Depending on where you live, a roadworthy certificate might be mandatory. In Victoria, for example, a seller is usually required to provide a roadworthy certificate when selling a car privately. This certificate confirms that the vehicle meets the minimum safety standards.
Here’s a real-world tip: if your car hasn’t been serviced in a while, getting a roadworthy certificate first can actually speed up the sale. Buyers feel more confident buying a car that’s been officially checked.
4. Service and Maintenance Records
While not legally required, having service and maintenance records is a great way to boost buyer confidence. These documents show the car has been looked after, with regular oil changes, tyre rotations, and other maintenance.
Imagine a buyer choosing between two similar cars. One comes with a complete maintenance history, and the other doesn’t. Chances are, they’ll go for the one with the records—it shows you’ve taken care of the vehicle.
5. Personal Identification
Selling a car isn’t just about the vehicle; it’s also about confirming who you are. A driver’s license or other government-issued ID is often needed to prove your identity, especially when transferring registration to the new owner. This keeps everything above board and protects both parties.
6. Release of Liability or Transfer Forms
Once you’ve found a buyer, you’ll need to complete the transfer of ownership forms. In Victoria, this includes the Notice of Disposal form, which must be lodged with VicRoads. This step officially releases you from any liability—traffic fines, accidents, or anything else that happens after the sale.
A small story here: one seller we helped forgot to lodge this form immediately. A month later, they received a parking fine for a ticket the new owner had gotten. It’s a clear reminder of why this paperwork is so important.
7. Any Loan or Finance Documentation
If your car still has an active loan, you’ll need to sort out the finance details before selling. Some buyers can’t pay off a car with a loan attached directly, so contacting your lender early and getting a payoff figure is crucial. Once the loan is cleared, you can hand over the title and proceed with the sale smoothly.
8. Additional Documents (Optional but Helpful)
There are a few optional documents that can make selling easier or faster:
- Owners manuals – shows the buyer how everything works.
- Spare keys – always appreciated.
- Warranty papers – if any warranty is still valid.
These extras aren’t required, but they often make buyers feel like they’re getting a better deal, which can help you sell faster.
Having all your documents ready makes selling your car smoother and faster. From registration papers to service records, roadworthy certificates to ID, each piece of paperwork builds trust and keeps the process hassle-free. Take a little time to gather everything before you start talking to buyers—it can save you days of back-and-forth and get your car sold without any unexpected surprises.
If you are in Malvern, and looking for a car removal service, this is the best way to visit us.
100 Church St, Brighton VIC 3186
www.brightoncarremovals.com.au